Church Office Administrator
Queen Anne Baptist Church (QABC) is looking for a proactive, organized Church Administrator to keep our church running smoothly. This part-time role supports day-to-day operations, as well as worship, communications, and events, helping QABC thrive as an inclusive, justice-centered community.
Post Date: October 29, 2025
Post Date: October 29, 2025
KEY RESPONSIBILITIES
1. Office Operations
Manage daily emails, phone calls, office supplies, and general administrative tasks.
2. Membership & Records
Update and maintain accurate church membership records, including baptisms, marriages, deaths, and contact info.
3. Worship & Communications Support
Prepare weekly orders of worship, monthly newsletters, and other materials to keep the congregation informed.
Manage daily emails, phone calls, office supplies, and general administrative tasks.
2. Membership & Records
Update and maintain accurate church membership records, including baptisms, marriages, deaths, and contact info.
3. Worship & Communications Support
Prepare weekly orders of worship, monthly newsletters, and other materials to keep the congregation informed.
4. Financial Support
Handle deposits, assist with church finances, and input member and visitor donations into QuickBooks and Subsplash. Process Payroll and record all invoices.
5. Scheduling & Facilities Support
Manage the church calendar, building use, and room reservations. Coordinate inspections and maintenance with vendors.
6. Event Support
Serve as on-site staff for rental events and other church activities (additional compensation may be paid by client).
Handle deposits, assist with church finances, and input member and visitor donations into QuickBooks and Subsplash. Process Payroll and record all invoices.
5. Scheduling & Facilities Support
Manage the church calendar, building use, and room reservations. Coordinate inspections and maintenance with vendors.
6. Event Support
Serve as on-site staff for rental events and other church activities (additional compensation may be paid by client).
SCHEDULE, COMPENSATION & BENEFITS
This is a part-time, non-exempt employee position.
This is a part-time, non-exempt employee position.
- $26–$28 per hour, depending on experience. Rate is negotiable based on qualifications.
- In compliance with Washington State law, the employee will accrue paid sick leave at a rate of at least 1 hour for every 40 hours worked
- Additional paid time off (e.g., vacation or holidays) is not included
- Unpaid time off may be arranged with prior approval
JOB SKILLS AND REQUIREMENTS
Education & Experience
Technical & Digital Skills
Interpersonal & Communication Skills
- A high school diploma or GED is required, with at least 3 years experience in office admin and 1-2 years experience in managing business financial records. Bachelor’s degree preferred.
- Experience in administrative support, communications, or social media marketing
Technical & Digital Skills
- Proficiency in Microsoft Office Suite and Google Workspace
- Experience with QuickBooks online platform
- Familiarity with Canva, PowerPoint, and other digital media platform
- Experience with—or willingness to learn—Subsplash and ProPresenter
Interpersonal & Communication Skills
- Builds positive relationships with church members, visitors, and community partners
- Demonstrates active listening, openness to feedback, and compassion for those seeking pastoral or administrative support
- Commitment to diversity, equity, inclusion, and cross-cultural awareness
- Excellent verbal, written, and interpersonal communication skills
Administrative & Organizational Skills
Personal and Professional Expectations
- Strong organizational, interpersonal, and time management skills
- Ability to maintain discretion and confidentiality and potential conflict situations
- Flexibility and adaptability in managing varied responsibilities and shifting priorities
Personal and Professional Expectations
- Alignment with QABC’s multicultural, multigenerational, and LGBTQ-affirming mission
- Must comply with QABC’s Child and Youth Abuse Prevention Policy and Harassment and Misconduct Policy
- Must successfully pass a criminal background check
TO APPLY, PLEASE SUBMIT THE FOLLOWING:
- Send us your resume along with a short statement (1–2 paragraphs) telling us why this role excites you and how your skills and experience make you a great fit for QABC’s Church Administrator position.
- Three references. Please provide the name, relationship, phone number, and e-mail address for each of your references. Must include 2 professional references.
admin@queenannebaptist.org